2026-01-21 note

docs/bod/2026/Spring/2026-01-21.md

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+Board of Directors Meeting
+
+Attendance:
+storce - [x]
+rsang - [x]
+jaysa - [x]
+sbwilliams - [x]
+
+msonmez - [x]
+joiew - [x]
+sawansri - [x]
+erdaifu - [x]
+jingwenyang - [x]
+finwan - [x]
+eariespraud - [x]
+
+
+Quorum for this meeting is 6
+
+Meeting Started at 18:42
+
+* <RT NUMBER>: <TOPIC>
+
+Meeting Adjourned at 19:22
+
+Notetaker: rjz
+
+## administrivia
+- [storce] Voting for Board of directors!
+
+- keycard + afterhours
+    - [storce] waiting for lauren
+    - any thoughts?
+    - chamburr has access now
+    - michaelzls also has access now
+
+- mailroom
+    - \*Ms
+    - please let rosie know if you would like mail room access
+- meeting w/ Lauren
+    - [storce] Waiting for response
+    - will update everyone afterwards
+
+- Tabling
+    - [storce] Sign up through the link in Discord, tmr 9-1pm
+    - check in at 9, latest check-in 9:25, ends at 1pm. will only know our assigned table at check-in.
+    - please sign up if interested!!!
+    - important for recruitment
+
+- SWE++ reservation
+	- RT#15485 will msg back to confirm
+	- dates: Feb 7 to Apr 25, every Sat 9:30a to 12:00p
+	- no significant changes compared to previous sems
+    - voting: 
+        - quorum: 10
+	- 18 + 1 abstain
+
+- big give sign up
+    - campus fundraising campaign
+    - due date for signing up this friday [finwan]
+    - second week of march?
+
+- GM planning
+    - will talk to internal
+
+- [lukepeters]: open house bingo - ticket in RT
+    - [jaysa]: do we want to provide tote bags to the SU as event prizes
+    - voting to donate 5 tote bags for the bingo:
+        - 16 y, 1 STRONG n
+    - lukepeters will follow up
+
+- we should get more tote bags
+- jingwenyang plz follow up on the shirts
+    - something going on with the PR
+
+
+## opstaff
+- who is doing technical opstaff again?
+	- staff hours on website
+	- application form?
+- RT#15461: someone applied in spring and still looking to interview..? we finished hiring right lol
+- RT#15448: spring 2026 open house?
+    - have already replied to everyone who filled out the hiring form
+    - jaysa already responded to them
+- still working on schedule
+- hired 2 new OAs
+- will open next Monday
+- hopefully color printing works, can talk to SMs
+- need to train people to use BoD notes
+
+## rebuild
+- 2 choices for DNS from Kellsie: infoblox vs delegate studentorg.be to our nameservers
+- studentorg.be solely used by the ocf, but we don't have control over these subdomains so we need to contact hostmaster to set up DNS records
+    - takes 2 weeks
+- we should manage it ourselves, maybe automate the process
+- Kellsie is on board, however she still needs to talk to management
+
+## site
+- color printer status?
+    - will check after bod
+- 
+
+### voting for bod
+- cabinet are automatically BoD members
+- other people need to be elected as BoD members, needs to meet quorum
+- even if you were on BoD previously you still need to be re-ëlected
+- Quorum: 6
+
+- sbwilliams: i'm one of the two SMs :) plz talk to me if you have questions
+- rsang: prev ficomm head, now co-GM
+- storce: storce, co-gm, this is my 5th sem at berkeley, second time as gm, sm last semester
+- jaysa: 8th sem at ocf, co-sm, have previously done decal, ficomm, gm, internal, etc. etc. you can ask me about anything! contact@jaysa[dot]net
+- msonmez: one of the internal heads, last sem as one of the mkting heads, main contribution last sem was the retreat, did tabling, helped out with logistics stuff, etc. 3rd semester?
+- joiew: 4th sem at ocf, 3rd sem as internal head, you can ask me stuff, i guess, i guess i'm not even gonna say anything
+- finwan: ficomm head this sem as well as previous sem, if you have funding/money/finance related questions plz ask me!
+- jingwenyang: been here ???? semesters, i draw
+- erdaifuu: co-decal head for a while now, been here 4 sems
+- sawansri: decal head for a while now, i do decal stuff
+
+#### voting 
+- knivesng: 4th sem, 3 sems on opstaff and i'm back. ocf is cool and i want to help run the ocf in non-opstaff ways
+    - unanimous
+- lukepeters: decal head, gm, internal, etc. etc. advisory capacity, projects? i have 2 foxes
+    - unanimous 
+- rjz: i can help out with incidents and stuff
+    - 1 abstain
+- danliu: 2nd real semester here, hoping to contribute to some technical projects
+    - [storce]: can you tell us a bit more?
+    - worked on 2024 jukebox
+- chamburr: 2nd semester here, i'll help out with technical stuff
+    - [jaysa, sbwilliams]: helped debug death
+    - [sawansri]: helped debug printing during finals week
+    - [jaysa]: worked on new-new-kube
+- vqbc: 4th sem, over the last semester i helped with cleaning up stuff and did PRs, i like the ocf, would like to contribute more, wasn't bod last semester but frequently attended as guest, want to come to ALL the bod meetings
+    - did not reach quorum
+- michaelzls: been here for a few months, hoping to help out more with technical stuff, can do nix and container stuff incl. lower level stuff, have a to-do list w/r/t infra
+    - quorum reached
+- blakeh - opstaff, joined bod at the end of last semester, worked on color printing and fixed printing issues incl. print jobs ending up as A5, hoping to contribute more this year
+- ncostello: was one of the internal heads last semester, did some work on the decal in the past, been here 5-6 semesters, have been involved with the admin side of the ocf for a long time, want to continue to help
+    - jaysa: he won the ricing competition
+- [storce]: you can always request to be added afterwards
+- joewang(2): lol
+
+## decal
+- calling for facilitators
+- also wants graders
+
+## marketing
+- RFP, tell jingwen
+- 1 sticker for calapalooza
+- will talk about stickers after BoD
+
+