feat: bulk event creation and multi-cohort support#15
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AlexVOiceover merged 36 commits intomainfrom Jan 5, 2026
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- Add CalendarPicker component for multi-date selection
- Refactor /admin/events page with mode state (list/single/series)
- Move single event form inline, add series creation form
- Add case-insensitive event type validation for Airtable robustness
- Fix EVENT_TYPES to match Airtable's exact casing ("Regular Class")
- Redirect /admin/events/new to main events page
- Add attendanceCount to Event interface and listEvents - Add apprenticeCount to Cohort interface and listCohorts - Display "X/Y" attendance ratio in events table (Y = cohort size) - Show just count for open events without cohort
- Add /api/events/[id]/roster endpoint returning attendees and check-in state - Add getApprenticesByCohortId function to fetch cohort members - Add expandable rows in events table showing attendance roster - Display check-in status with visual indicators (green check / gray dash)
Replace check/cross icons with readable text: 'Checked in at [time]' or 'Not checked in'
…ed status - Display roster as table with Name, Type, and Status columns - Color-code type: blue for Apprentice, purple for Guest - Color-code status: green for Checked in, red for Not checked in
… Late, Excused) - Update roster API to return actual attendance status from Airtable - Display status with color-coded badges: green (Present), red (Absent), yellow (Late), blue (Excused) - Sort roster by status priority: Present > Late > Excused > Absent - Update schema.md to document status field values
Changed detection logic from requiring both name and email to checking if the attendance record has no apprentice link (meaning it's external)
- Fix external attendees not appearing by using event.attendanceIds instead of broken filterByFormula on linked record fields - Add getAttendanceByIds to fetch attendance records by RECORD_ID() - Add getApprenticesByIds to fetch details for non-cohort apprentices - Add attendanceIds to Event type from linked ATTENDANCE field - Separate status badge and check-in time into distinct columns
- Add determineStatus() to compare check-in time with event start time - Mark attendees as 'Late' when checking in after the event begins - Parallelize attendance and cohort API calls with Promise.all - Reduces roster load time from ~1.5s to ~0.9s
…ality - Add Schedule-X calendar with color-coded event types (Regular Class, Workshop, Hackathon) - Centralize event type colors in src/lib/types/event.ts for single source of truth - Add Survey URL column to events table with link icon - Replace separate form with inline editable row for creating events - Add delete button (X) with confirmation dialog for each event - Hide expand arrow only for events with exactly 0 attendance (no cohort) - Events with 0/X attendance still expandable to see who hasn't checked in
- Add sortable table headers with icons (Name, Date/Time, Type, Cohort, Attendance) - Default sort by date descending (newest first) - Add "Hide past events" checkbox filter - Style past events with subtle background color - Fix attendance count to show only Present/Late (not Excused) - Add staff ability to edit attendance status inline in roster view - Create POST /api/attendance endpoint for staff to create attendance records - Create PATCH /api/attendance/[id] endpoint for status updates - Include attendanceId in roster entries for proper record targeting - Recalculate attendance count when roster loads
- Replace Schedule-X calendar with @event-calendar/core library - Enable multi-date selection via dateClick for series creation - Show selected dates as green background events on calendar - Unify calendar component for both list view and series form - Add TypeScript declarations for @Event-calendar packages - Fix variable declaration order for SSR compatibility
Move series creation form above calendar for better UX flow: - Form appears immediately when clicking "Create Series" button - User fills in details then selects dates on calendar below - Selected dates shown as removable pills in form - Panel slides in/out with 300ms transition - Remove separate mode navigation for cleaner interface
- Click calendar event to scroll to corresponding row in table - Add persistent selection indicator with blue outline - Selection wraps both event row and expanded roster when present - Auto-expand roster if event has attendance data
- Replace immediate delete with mark-for-delete toggle - Show red delete icon when event is marked - Display action bar with count and delete button when events marked - Support batch deletion of multiple events - Add cancel option to clear all marks
- Add inline edit row that replaces normal row when editing - Click pencil icon to enter edit mode with yellow highlighted row - Edit all fields: name, date/time, type, cohort, public, survey URL - Save changes via PUT API and update local state without reload - Cancel button to discard changes
- Delete [id]/+page.svelte and [id]/+page.server.ts (edit is now inline) - Delete new/+page.server.ts (creation is now inline) - All event CRUD operations now happen on the main events page
- Add endDateTime field to Event type and Airtable config - Update events API endpoints to handle endDateTime - Create DateTimePicker component using @svelte-plugins/datepicker - Replace native datetime-local inputs with styled date picker - Calendar now displays events with proper end times
- Create DatePicker component for date-only selection - Update events page to use 3 separate inputs: date, start time, end time - Add helper functions to combine/extract date and time values - Fix datepicker styling to not show permanent blue border - Auto-default end time to start + 4 hours Events never span multiple days, so this UI is cleaner while Airtable schema remains unchanged (dateTime + endDateTime fields).
- Create TimePicker component with hour/minute select dropdowns - Limit minutes to 15-min increments (00, 15, 30, 45) - Add minTime prop to disable earlier times on end time picker - Replace native time inputs with TimePicker in all event forms - Add red border on required name fields when empty - Fix timezone bug: calendar date selection was off by one day during DST due to toISOString() converting to UTC
- Disable other table rows when creating new event (dimmed + non-clickable) - Replace survey URL input with dropdown popover for easier pasting - Show grey icon when no survey URL, blue when present - Fix survey URL clearing: send null to API, update local state correctly - Fix DST timezone bug in calendar date selection (toISOString → local methods)
- Show numeric code input when Public checkbox is checked - Support creating and editing event codes (up to 6 digits) - Properly convert and send code as number to API - Load existing codes when editing public events
- Auto-generate random 4-digit code when Public is checked - Remove spinner arrows from code number inputs - Add check-in code field to series creation form - Same code used for all events in a series
- Set max-h-[560px] on table container for vertical scrolling - Add sticky header to keep column titles visible while scrolling - Add border styling to the scrollable container
Support multiple cohorts per event: - Event.cohortId -> Event.cohortIds: string[] - Event.cohortName -> Event.cohortNames: string[] - CreateEventInput.cohortId -> cohortIds - UpdateEventInput.cohortId -> cohortIds
- listEvents/getEvent/getEventByCode return cohortIds array - createEvent/updateEvent accept cohortIds array - Update tests to use cohortIds arrays
- POST /api/events: Accept cohortIds array - PUT /api/events/[id]: Accept cohortIds array - GET /api/events/[id]/roster: Fetch apprentices from all cohorts - Fix events state sync warning in admin page - Rename Event import to AppEvent to avoid DOM conflict
Change cohort matching from === to .includes() so students see events where their cohort is one of the event's cohorts
- Replace multi-select with dropdown checkboxes for cohort selection - Add "Open" option to audience dropdown (controls isPublic flag) - Rename "Cohort" column to "Audience", "Public" to "Code" - Fix column width to prevent resizing based on content - Add disabled state tooltip for save button when fields missing - Show "Open" in green alongside cohort names in event list
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Overview
Major feature release adding bulk event creation with calendar picker, multi-cohort event support, and significant admin UI improvements. Events can now target multiple cohorts and/or be marked as "Open" for external attendees.
Changes
Bulk Event Creation (AP-23)
Multi-Cohort Support
cohortId→cohortIds[])Admin Events UI
Attendance Tracking