fix: Approve and Reject options are not available for Admin after changing workspace

[nkdengineer]

Explanation of Change

Fixed Issues

$ #80582
PROPOSAL: #80582 (comment)

Tests

Preconditions: Create an Admin and a Member, selecting "Manage my team's expenses" option

1. As Admin, invite the Member to the workspace
2. As Member, create 2 expenses in your own workspace chat, click Submit
3. As Member, open the report, click More - Change workspace - Admin's workspace
4. As Admin, navigate to the Member's workspace chat, open the expense report - Verify that the approve option appears
5. As Admin, select one of the expenses - More menu - Verify that the Reject option appears

• Verify that no errors appear in the JS console

Offline tests

None

QA Steps

Same as test

• Verify that no errors appear in the JS console

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Screenshots/Videos

Android: Native

Screen.Recording.2026-02-18.at.22.46.41.mov

Android: mWeb Chrome

Screen.Recording.2026-02-18.at.22.47.49.mov

iOS: Native

Screen.Recording.2026-02-18.at.22.45.32.mov

iOS: mWeb Safari

Screen.Recording.2026-02-18.at.22.49.07.mov

MacOS: Chrome / Safari

Screen.Recording.2026-02-18.at.22.42.20.mp4

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[DylanDylann]

@nkdengineer However, I'm not sure if the logic in getNextApproverAccountID is correct when we change the workspace. Consider this case: the approval chain in the admin workspace is Approver A → Employee → Approver B. When changing the report to the admin workspace, getNextApproverAccountID returns Approver B. Is this correct? Or should approval start from the first approver (Approver A) when switching to a new workspace?

[nkdengineer]

@cead22 Can you please confirm what should be the expected in the case above?

[cead22]

I'm not sure I understand, so it'd be helpful to spell out the whole config and flow.

the approval chain in the admin workspace is Approver A → Employee → Approver B.

If I understand correctly, and the report belongs to Employee, and Employee submits to Approver B in the new workspace, then the next step is for Approver B to approve

But the approval chain in the admin workspace is Approver A → Employee → Approver B. is confusing, because it's kinda implying that the approval chain is Employee → Approver A → Employee → Approver B. which I'm not sure it makes sense

[DylanDylann]

In the admin workspace:

First approver: Approver A
Second approver: Employee
Third approver: Approver B

And the employee moves their expense (from employee's workspace) to the admin workspace chat

[DylanDylann]

@cead22 I thought of this case because @nkdengineer is using getNextApproverAccountID to get the managerID for submitted expense reports when changing workspaces. When changing the workspace of a submitted expense, I think we should point it to the first approver of the new workspace

[cead22]

In the admin workspace:
First approver:
Approver A
Second approver: Employee
Third approver: Approver B

Can you share a screenshot or the policy.employeeList for this?

[DylanDylann]

First approver: Admin : dylandylan9112+200134253600@gmail.com
Second approver: Employee : dylandylan9112+128213243576@gmail.com
Third approver: habdejf@gmail.com

[cead22]

In the backend PR, we're do the following

int64_t newPolicyApproverID = auth.policy.getSubmitsTo(db, policyID, submitterEmail);
...
newManagerID = newPolicyApproverID;

This is in line with what you're saying 👍. I assumed getNextApproverAccountID worked the same way, but if it doesn't, it probably should.

Looking at the code, it seems to me like it should return the report's managerID from here https://github.com/Expensify/App/blob/1fd4f51f927/src/libs/ReportUtils.ts#L4721, is that not the case?

[DylanDylann]

Looking at the code, it seems to me like it should return the report's managerID from here https://github.com/Expensify/App/blob/1fd4f51f927/src/libs/ReportUtils.ts#L4721, is that not the case?

@nkdengineer You're missing isUnapproved. Please add it and verify that this scenario works correctly.