From d7feb8c56648c20b49ff9d9fe6f7bec11f34d6db Mon Sep 17 00:00:00 2001 From: SebastianKrupinski Date: Thu, 22 Jan 2026 19:21:29 -0500 Subject: [PATCH] feat: automated appointment creation Signed-off-by: SebastianKrupinski --- user_manual/groupware/mail.rst | 44 +++++++++++++++++++++++++++++++++- 1 file changed, 43 insertions(+), 1 deletion(-) diff --git a/user_manual/groupware/mail.rst b/user_manual/groupware/mail.rst index bfc05490a08..7d2a698e46b 100644 --- a/user_manual/groupware/mail.rst +++ b/user_manual/groupware/mail.rst @@ -540,9 +540,51 @@ The mail app offers two widgets designed for integration with Nextcloud's dashbo These widgets utilize the emails from the email accounts that are set up for your account. +Calendar integration +-------------------- + +The Mail app integrates with the Calendar app to help you manage meeting invitations and keep your calendar up to date. + +Meeting invitations +~~~~~~~~~~~~~~~~~~~ + +When you receive a message containing a meeting invitation, the Mail app automatically detects the attached calendar file and displays a formatted action section to help you respond. + +You can: + +* **Accept** the invitation +* **Decline** the invitation +* **Tentatively accept** the invitation + +Your response is sent directly from the Mail app, and the event is added to your primary calendar accordingly. + +You can also manually add a meeting invitation to a specific calendar: + +1. Open the message with the meeting invitation +2. Scroll to the bottom of the message to the attachments section +3. Select the calendar file (usually with a .ics extension), then click the three dots menu. +4. Click "Import in to calendar" and choose the desired calendar. + +Meeting invitation automation +~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ + +When a meeting organizer sends updates to an existing event (such as time changes or location updates), the Mail app processes these automatically and updates the corresponding event in your calendar. + +.. versionadded:: 5.7 (Nextcloud 32 or newer) + +You can also configure Mail to automatically add all new meeting invitations to your calendar without requiring manual acceptance. The invitations will be added to the calendar as tentative. + +To enable this feature: + +1. Visit account settings of a specific mail account +2. Navigate to Calendar settings section +3. Enable *Automatically create tentative appointments in calendar* + +.. note:: With this setting enabled, invitations will still appear in your mail list, but they will be automatically added to your calendar. + Keyboard shortcuts ------------------ The Mail app implements several keyboard shortcuts to speed up your experience. -For a full list of the supported shortcuts, check out the Mail settings in your instance. \ No newline at end of file +For a full list of the supported shortcuts, check out the Mail settings in your instance.